Imperago ยท Feature showcase

Time & Absence Management.

Accurate data for fast payroll preparation is crucial. That only happens with a well developed, fully configurable tool for time and absence management, which is what the core of Imperago is.

A cloud platform for attendance recording, absence management and scheduling, with real-time monitoring and HR and payroll integration.
Book a live demo Read the T&A manual
Why it matters

Fewer surprises at payroll, less time chasing the day-to-day

Every rule your organisation works to can live inside the system, so managers only see the exceptions that matter and payroll gets accurate data without manual processing.

Errors, time theft and fraudEliminated, because pay is calculated from recorded clockings and configured rules rather than typed timesheets.
Lateness, absence and overtimeReduced, because managers see them as they happen and act on the day.
Manual processingRemoved by HR and payroll integration, with no dual input of employee data.
100% cloud, UK hostedAll company data in one place, available anywhere to staff with the right authorisation.
Six things it does well

From the morning dashboard to the payroll file

Click any screenshot to enlarge it.

1

An intuitive daily workflow with a clear dashboard and alerts

HR managers, department managers and supervisors start their day with every item that needs actioning on one screen. There is no need to go searching around the system for exceptions.

Because all of your rules sit inside the system, only the priority exceptions you choose are reported, which saves admin time. Typical items to action:

  • Lateness
  • Unplanned absence
  • Return to work notifications
  • Overtime approvals
  • Missed clockings
  • Leave requests
Exceptions for a manager's staff, grouped by organisation and ready to action.
A real-time picture of who is working, where, and what it costs.
2

A clear, real-time view of staff at work, absent or late, with clockings, balances and rotas

Department managers and supervisors can see in real time who is at work, who is absent and who arrived late. When someone is absent they can quickly look for an available replacement with the same skills.

  • Elimination of errors, time theft and fraud. Time is recorded at the terminal, on the web or on the mobile app, not written down afterwards.
  • Reduction in lateness, absence and overtime. Problems are visible on the day they happen rather than at the end of the period.
3

Fully configurable for all complexities: multi-site, multiple contracts, infinite rules

Most time and attendance systems struggle to include all of the complex company rules and regulations around working practices and shifts. Imperago is recognised for its advanced configurability and its ability to incorporate multiple contracts, shift patterns and complex rules.

Colleagues employed on different terms and conditions can work side by side on the same shift and have their time and pay calculated according to their own terms, not constrained by a single shift setup.

Working patterns and rules assigned per person, so mixed contracts on one shift each calculate correctly.
Every staffing group in one grid, with filters, saved layouts and bulk edit.
4

Easy management of different departments and staffing groups

Most companies now have a wide mix of staffing: full time, part time, flexible working, agency staff, contractors, remote workers and students. Imperago manages all of these groups and more.

Its flexible, fully configurable structure lets you create groups and sub-groups and attach different rules and shifts to each one, something simpler systems really struggle with.

  • Full time and part time
  • Flexible working
  • Agency staff
  • Contractors
  • Remote workers
  • Student workers
5

Easy benchmarking and Bradford Factor analysis

Because Imperago is a true cloud solution, all company data is centralised and can be accessed from anywhere, at any time, by staff with the correct authorisation.

That makes benchmarking different departments or sites simple, and lets managers and directors quickly identify trends or problems, including Bradford Factor reporting for both T&A and Flexi staff.

Bradford Factor sits alongside absence, balance and clocking reports.
Leave decided with the balance in view; the outcome flows straight through to payroll.
6

Full integration with HR and payroll, ensuring accurate data and removing manual processing

The integration removes manual processing, saves a great deal of time, eliminates errors and results in much faster payroll processing.

HR data for employees is shared automatically between the systems, creating a seamless working experience and avoiding dual input.

Frequently asked questions

The questions we get asked first

Is it a cloud system?

Yes, it is a 100% cloud system.

Is your data hosted in the UK?

Yes it is. See ISO 27001 & data security for how it is protected.

What is a workforce management system?

Workforce management (often shortened to WFM) addresses a specific need within an organisation: the operational planning, deployment and management of staff.

WFM generally sits between HR and payroll solutions, with integration to each. Whilst HR and payroll are generally admin solutions, WFM focuses on the operational needs of the organisation.

A WFM system typically includes core modules of attendance recording (time and attendance), rota management (rostering) and flexitime.

Part of Imperago

Works with the rest of the suite

Imperago On-the-Go mobile appClocking, requests, balances and rosters on the phone, for employees and managers. Rota ManagementPlan shifts against requirements and publish rosters to staff. Employee Self ServiceRequests, balances and rosters in the browser. Flexible Working and FlexitimeBands, core hours and carried balances. Forecasting and BudgetingCosts against budget and staffing against demand. All showcasesBack to the feature showcase.

See it with your own rules

The quickest way to judge Time & Absence Management is to watch it handle one of your own shift patterns or contracts. Book a demo and bring the awkward one.

Book a live demo On hfx.co.uk

Call 0330 122 7200 or email salesteam@advt-group.com. Existing customers can ask support@hfx.co.uk about switching on any of the features above.