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Do you know which visitors and contractors are on site right now? Imperago Visitor and Contractor Registration signs them in and out, tells the host they have arrived, keeps contractor certification in date and puts everyone on site on the same roll call as your employees.
An add-on to Imperago Time & Attendance and Access Control that can also run on its own.
A paper signing-in book tells you who turned up. It does not tell the host, it does not check a contractor's certificate is still valid, and it is the last thing anyone picks up when the alarm goes. Visitor and Contractor Registration puts visitors in the same system as your clockings and access control, so the record is immediate, searchable and on the roll call.
The screens below are illustrations of the flow rather than product screenshots. Book a demo to see the live system.
Every sign-in creates an immediate attendance record: the visitor or contractor, the host they are seeing, their company, car registration and contact email. Reception, facilities and the safety team see the same list, and it is the same list the roll call uses.
Store each contractor's certificates against their record and manage them in one place. Imperago alerts you when a certificate is approaching expiry, so the question of whether a contractor is still covered is answered before they are on site, not after.
Returning contractors use express registration, so the check is quick for the people you see every week.
When a visitor signs in, the employee they are visiting is alerted automatically, so nobody is left waiting at reception while someone goes to find them. If your site has a safety induction, embed the film in the sign-in so every visitor and contractor has seen it before they go through the door.
A visitor sign-in creates a roll call record, so signed-in visitors and contractors appear on the Fire Roll Call with your employees. By design it does not create a timesheet record: visitors are not paid, so they stay out of timesheets, but the records are kept in the clocking history and you can build a view from there to report on them.
No. Visitor and Contractor Registration is an add-on to Imperago Time & Attendance and Access Control, and it gets the most value alongside them because visitors join the same roll call and the same site record. It can also be used on its own.
By design. A visitor sign-in or sign-out creates a roll call record, not a timesheet record. The records do exist in the clocking history, and you can generate a view from there if you need to report on visitors. See the FAQs for more.
Yes. You can set up and manage multiple sites, each with its own registration and, if you want, its own safety film.
Yes to both. Imperago is a 100% cloud system hosted in the UK. See ISO 27001 & data security for how we look after your data, and How long we keep your data for retention.
Yes. Visitor & Contractor Registration by Imperago is listed on the Digital Marketplace, and HFX has been on G-Cloud for many years because it is often a requirement for our public sector customers.
The quickest way to see Visitor and Contractor Registration work is with a real site: your reception, your regular contractors and your evacuation plan. Book a demo and we will set up a site and walk through a visit from pre-booking to roll call.
Call 0330 122 7200 or email salesteam@advt-group.com. Existing customers: email support@hfx.co.uk to have Visitor and Contractor Registration enabled on your system.