Imperago ยท Feature showcase

Fire Roll Call.

If the worst happens and you have to evacuate a building, where does your roll call come from? Imperago Fire Roll Call shows who is on site and who is off site in real time, from the clockings you already collect, on any browser, PC, tablet or phone. Add the Cloud Fire Alarm Relay Terminal and the roll call runs itself the moment the alarm sounds.

An add-on to Imperago Time & Attendance. Visitors and contractors join the same list when you use Visitor and Contractor Registration.
Book a live demo How it works
Why run the roll call from Imperago

The roll call is only as good as the list it starts from

A printed list is out of date the moment it leaves the printer, and the signing-in book is still inside the building. Imperago already knows who clocked in this morning and who has clocked out since, across every site and every shift. Fire Roll Call turns that into the evacuation list: live, on a phone or tablet at the assembly point, and emailed to the people who need it.

Real time, not this morningWho is on site or off site right now, from the clockings and door events Imperago is already recording.
Any deviceOpens in a web browser on a PC, tablet or smartphone, so the fire warden has it in hand outside, not on a desk inside.
Automatic when the alarm goesThe Cloud Fire Alarm Relay Terminal takes the signal from your fire panel and starts the roll call without anyone pressing a button.
Report emailedThe roll call report goes automatically to your email distribution list: fire wardens, reception, the site manager, whoever you choose.
Key features

Six things Fire Roll Call does

1
Live on-site and off-site statusEvery employee shown as on site or off site from their latest clocking, updated as people clock in and out.
2
Browser, PC, tablet or phoneNo app to install. Open the roll call wherever you are, on whatever you have with you.
3
Run it by hand or on the alarmStart a roll call yourself for a drill, or let the relay terminal start it automatically when the fire panel activates.
4
Report to a distribution listThe roll call report is emailed automatically to the addresses you set, so it arrives even if nobody is at a screen.
5
Visitors and contractors includedWith Visitor and Contractor Registration, signed-in visitors appear on the roll call alongside employees.
6
Every site, one systemMulti-site customers run the roll call for the site that has evacuated, from the same Imperago they use for everything else.
How it works

From the first clocking to the report

The screens below are illustrations of the flow rather than product screenshots. Book a demo to see the live system.

People clock in and outTerminals, the mobile app and access control doors record who has arrived and who has left, as they do every day.
The alarm soundsYour fire panel signals the Cloud Fire Alarm Relay Terminal, which tells Imperago to start the roll call. Or a fire warden starts it from a browser.
The list is live outsideAt the assembly point the roll call is open on a phone or tablet, showing who should be accounted for and who has already left.
The report is emailedThe roll call report goes to your distribution list automatically, for the fire wardens on the day and the record afterwards.
1

Know who is on site, right now

Imperago tracks who is on site and who is off site in real time from clockings. The roll call shows each person with their last clocking, so the fire warden at the assembly point is working from the same facts as the system, not from a list printed at the start of the week.

Because it is a web page, it works on whatever is to hand: a phone in a pocket, a tablet at reception, a PC in the gatehouse.

  • On site or off site
  • Last clocking
  • Per site
  • Phone, tablet or PC
Illustration: a roll call started by hand for a drill, on a tablet.
Illustration: the three connections the relay terminal needs.
2

Let the alarm start the roll call

The Cloud Fire Alarm Relay Terminal is a low-voltage unit in a locked steel cabinet, connected to your fire panel and your network. When the alarm activates, the panel's contact triggers the device, the device pushes a signal to the HFX Cloud, and Imperago runs the roll call and emails the report. Nobody has to remember to press anything.

It needs three things from you: a signal from the fire panel (normally closed, normally open and common, supplied by your fire security provider), a network point and a mains supply on a fused spur. It uses a fixed IP address and a firewall rule to the Imperago pod your system runs on.

  • Fire panel contact
  • Network point
  • Fused spur
  • Fixed IP
3

The report goes where it is needed

The roll call report is sent automatically to an email distribution list that you control. Put the fire wardens on it so the list is in their inbox as they walk to the assembly point, and the site manager and H&S lead so there is a record of every evacuation and drill without anyone having to write it up.

  • Automatic
  • Your distribution list
  • Drills and real evacuations
Illustration: the roll call report in the fire wardens' inbox.

Visitors and contractors on the same roll call

Employees are only part of the picture. With Visitor and Contractor Registration, a visitor sign-in creates a roll call record, so signed-in visitors and contractors appear on the Fire Roll Call alongside your employees and drop off it when they sign out. They never appear as worked time, because visitor records are kept out of timesheets by design.

  • Visitors and contractors on the list from sign-in to sign-out.
  • Host shown so the warden knows who to ask about them.
  • Access control doors add in-and-out events to the same record.
  • One evacuation list for everyone who came through the door.
Getting the relay terminal in

Two ways to install the device

The web roll call needs nothing on site. The Cloud Fire Alarm Relay Terminal is a small installation, and you can do it yourself or have HFX engineers attend. Either way, the checklist is the same.

Self install Install the device yourself

Power, network, the fire panel connection, the IP details we need from you and the firewall rules for your IT team, step by step.

Self-install guide On-site install Have HFX engineers install it

What to have ready within 1.5 metres of the device location before the visit, so the installation can be completed on the day.

On-site installation guide
Frequently asked questions

The questions we get asked first

Do we need the relay terminal to use Fire Roll Call?

No. The roll call is a web page in Imperago and can be run by hand from any browser, PC, tablet or smartphone. The Cloud Fire Alarm Relay Terminal is the optional device that connects to your fire panel so the roll call starts automatically, and the report is emailed, the moment the alarm activates.

Where does the on-site list come from?

From clockings. Anyone whose latest clocking is an in, at a terminal, on the mobile app or through an access control door, is on site; anyone whose latest clocking is an out is off site. That means the roll call is only as accurate as your clocking discipline: a terminal or door reader at every exit, and a habit of clocking out, is what keeps the list right.

Are visitors and contractors included?

Yes, if you use Visitor and Contractor Registration. A visitor sign-in creates a roll call record, so signed-in visitors and contractors appear on the Fire Roll Call with employees and leave it when they sign out.

Can we use it for drills?

Yes. Start the roll call by hand from a browser for a drill, or trigger the fire panel as part of your test so the relay terminal runs it exactly as it would in a real evacuation. The report is emailed either way, which gives you a record of every drill.

We have more than one site. Does it work per site?

Yes. Each site can have its own relay terminal connected to its own fire panel, and the roll call runs for the site that has evacuated. Multi-site customers manage it all from the same Imperago.

What does the device need from our network?

A network point (10/100 Mbps is enough), a fixed IP address, and an outbound HTTPS rule to the Imperago application and API for your pod. The addresses resolve to Cloudflare, so allow the host names rather than fixed IP addresses where your firewall supports it. The exact host names for each pod are in the installation guide, and HFX can confirm which pod you are on.

Is it a cloud system, and is the data hosted in the UK?

Yes to both. Imperago is a 100% cloud system hosted in the UK. See ISO 27001 & data security for how we look after your data, and How long we keep your data for retention.

Part of Imperago

Works with the rest of the suite

Time & Absence ManagementThe clockings the roll call is built from, and the who-is-in view managers use every day. Visitor & Contractor RegistrationPuts signed-in visitors and contractors on the same roll call. Access Control HardwareDoors that record who went in and out, and release when the alarm sounds. Clocking DevicesThe terminals at the door that keep the on-site list accurate. Imperago On-the-Go mobile appClocking on a phone, so people working away from a terminal are still on the list. All showcasesBack to the feature showcase.

Bring us your evacuation plan

The quickest way to see Fire Roll Call work is with your own site: your assembly points, your fire wardens and your fire panel. Book a demo and we will run a roll call live, then talk through whether the relay terminal is right for each of your sites.

Book a live demo On hfx.co.uk

Call 0330 122 7200 or email salesteam@advt-group.com. Existing customers: email support@hfx.co.uk to have Fire Roll Call enabled on your system or to order a relay terminal.